Monday, June 14, 2010

In-text citations are not grouped correctly

For example, a citation appears as
[1] [2]
instead of appearing as
[1-2]

, or an author year style in-text citation appears as
(Wing 2009) (Smith 2008)
instead of appearing as
(Wing 2009; Smith 2008)


Some in-text citations have been inserted incorrectly. Instead of inserting a second citation in a specific location inside the code for the first citation, the second citation was inserted separately.
ex.
{{17 Wing, R.R. 2001}} {{15 Jeffery, R.W. 2004}}
instead of
{{17 Wing, R.R. 2001;15 Jeffery, R.W. 2004}}


If you are using WNC III you can approach this problem in one of two ways.

1. If you dealing with a single instance of this problem,
completely highlight one of the code sets (include the entire grey area)
make a note of the references included in the highlighted code
hit the backspace or delete key on your keyboard place your cursor immediately to the left of the }} at the
end of the remaining code set and use WNC III to insert code for the reference/references you just
deleted.

2. If there are many instances of adjacent code sets,
a. Use the "Tools" menu to "Revert to WNC v. 2 Document". Hit the "Revert" button
b. Once the document has been successfully reverted, use Word’s “Find” and replace feature (Ctl H on
Windows machines) to find instances of
}}{{
and replace with
;

{{17 Wing, R.R. 2001}} {{15 Jeffery, R.W. 2004}}
becomes
{{17 Wing, R.R. 2001; 15 Jeffery, R.W. 2004}}
c. Use Word’s “Find” and replace feature to find instances
of
}} {{
(note space between sets of brackets) and replace with
;
d. Use Word’s “Find” and replace feature to find instances
of
}} {{
(note 2 spaces between sets of brackets) and replace with
;
e. You may also want to look for brackets separated by larger numbers of
spaces
f. Use the WNC III "Tools" menu to select "Convert to WNC III document". Hit
the "Convert" button
g. Click on the WNC III “Bibliography” button and “Create Bibliography”

If you are using WNC v. 2
a. Once the document has been successfully reverted, use Word’s “Find” and replace feature (Ctl H on
Windows machines) to find instances of
}}{{
and replace with
;

{{17 Wing, R.R. 2001}} {{15 Jeffery, R.W. 2004}}
becomes
{{17 Wing, R.R. 2001; 15 Jeffery, R.W. 2004}}

b. Use Word’s “Find” and replace feature to find instances
of
}} {{
(note space between sets of brackets) and replace with
;
c. Use Word’s “Find” and replace feature to find instances
of
}} {{
(note 2 spaces between sets of brackets) and replace with
;

d. You may also want to look for brackets separated by larger numbers of spaces, commas, etc.

e. Click on the WNC v.2 “Bibliography” button and “Create Bibliography”

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