Write-n-Cite III "cite" links not working

Occasionally, Write-n-Cite III users will click a "cite" link and end up waiting fruitlessly, and seemingly forever, for the insertion of RefWorks code. Sometimes Word will stop responding to mouse and keyboard clicks.

If this happens, you will probably end up having to close Write-n-Cite and Word. There are several things you might want to try.

Before trying these it is important to determine whether you are using the correct version of Write-n-Cite. With Windows Vista or Word 2007, you must use Write-n-Cite III. With Macs you must use Write-n-Cite 2.5 or 2.0 (Write-n-Cite 2 is no longer available for download but if you downloaded it in the past, it will still work with versions of Word for Mac that PREDATE Word 2008. For Word 2008, you must install Write-n-Cite 2.5)

If you have installed the correct version of Write-n-Cite, here are the things you might need to try:
A. Sometimes restarting your computer will fix the problem. After restarting your computer, you can reopen your document, open Write-n-Cite, log-in, try inserting a citation. If Word freezes again, you may be able to use the task manager to close Word and Write-n-Cite. Try clicking the Ctl/Alt/Delete keys to reach the task manager. If you reach the task manager try ending the Word and Write-n-Cite tasks. If this doesn't work, you'll have to restart the computer.
B. Sometimes there's a problem with your Word document that can be easily fixed. After restarting the computer or ending Write-n-Cite and Word with the task manager, try opening a new (blank) Word document, open Write-n-Cite, click one of the "cite" links. Is code inserted promptly in the new document? If so, there may be a problem with your old document. You can usually solve this problem easily by creating a new copy of your document, To create a new copy of your document,1) use Word's "Edit" menu to select "Select all"; 2) use Word's "Edit" menu to select "Copy"; 3) open a new (blank) Word document; 4) use Word's "Edit" menu in the new (blank) document to select "Paste"; 5) the new document should now be an identical copy of your old document; 6) save the newly created copy of the old document with a new name; 7) open Write-n-Cite from within the newly created copy; 8) try clicking on a "cite" link. Hopefully the cite links will work in the new copy of your document.
C. If options A and B don't work, try reinstalling Write-n-Cite. Be sure you close Microsoft Word before you install Write-n-Cite. To reinstall Write-n-Cite, 1)use an internet browser to go to your RefWorks account (go to RefWorks not Write-n-Cite), 2) place your cursor over the RefWorks "Tools" menu and select "Write-n-Cite", 3) a pop-up window with download links will appear, 4) click on the appropriate download link, 5) if you are using Internet Explorer you will need to click "Run" a couple times -- Be sure you say "Yes" when asked whether you want to uninstall the old version of Write-n-Cite, 6) when the uninstall is complete proceed to the installation, 7) you will need to click "Next" several times and then "Finish", 8) Say "NO" when asked whether you want to start Write-n-Cite now. Now open a blank Word document, open Write-n-Cite and try inserting a citation. If this works open the document of interest and try inserting a citation in that document.
D. If these steps don't work, let us know (we may have heard of some additional things to try). Alternately, you may wish to contact Refworks tech support. To contact RefWorks Tech Support, open your RefWorks account, place your cursor over the "Help" menu and click on "Contact Us."

Firefox "Secure Connection Failed" warnings

Here are the steps that are needed to gain access to several library resources (including RefWorks) when the Firefox "Secure Connection Failed" warning appears. 1) When the "Secure Connection Failed" message appears while you are trying to access a Library resource, click on the "Or you can add an exception" link. 2) The display will change slightly. Click on the "Add Exception" button that appears. 3) The "Add Security Exception" dialog box will appear. Click on the "Get Certificate" button. 4) The display will change slightly. Click on the "Confirm Security Exception" button. 5) When you click on RefWorks in the future, you may be warned about the bad security certificate and, if prompted, should click the button or link that indicates your desire to continue to the website.

Linking to a pdf or other file stored on a computer

Facilitating access to full-text through RefWorks by adding links to saved files

A few points to consider before you begin:

You may have problems linking to documents stored on your C:\drive. The inability to link from web pages to files on the C:\ drive is a security feature that was introduced in Windows XP Service Pack 2. If you have documents stored on a folder on your C:\ drive, perhaps you can copy them to a server with a stable location name? If you wish to obtain access to files saved on a server from multiple computers, it is important that the server in question have the same drive name (e.g. H:\) on all the computers.

The method described below works best if you use Internet Explorer.

Creating links to saved files is easiest if you avoid using spaces or underscores in filenames and folder names, but it is possible, with a little more work, to create links to folders/files with underscores and spaces in their names.

In order to link to a file on your computer you may need to specify RefWorks as a trusted site within your browser. If you are using Internet Explorer you would do the following:1. Go to Tools and Internet Options. 2. Click on the Security tab and click on Trusted Site. 3. Click on Sites and type in https://www.refworks.com/_.

The notes above and the instructions below have been excerpted, with the exception of a few minor revisions, from: RefWorks: Linking to Full-text. University of Wisconsin -- Madison, last updated August 28, 2008, accessed September 30,2008. Available at: http://www.library.wisc.edu/refworks/quick-start.html#link-to-full-text_


Adding a link to a pdf or other file stored on a computer

1. Find and copy the complete path/pathway to your .pdf/file.
An easy way to get the path to your saved file is to use your web browser. The following instructions apply to Internet Explorer 7. Open your web browser and click on File and Open. An "Open" dialog box will appear. Click on the "Browse" button. A "Windows Internet Explorer" dialog box will appear. Use the box's "File as type" drop-down menu to select "All files". Browse to your file location, click on the file and click the "Open" button. You now can copy the pathway from the "Open:" box (in the "Open" dialog box) or click the "Open" button (in the "Open" dialog box) and copy the pathway from the browser's "Address" box. The pathway may look something like the following:

E:\reflinks\sample.pdf


2. Click on the "Edit" link in the appropriate RefWorks record (the "Edit" link is next to the "Check for UNMC full-text" button). The "Edit Reference" screen will appear. Paste the path into either the "links" or "url" field.


3. Edit the pasted path as follows
a. Type --

file:///

-- before the path. This will create a link that looks something like the following:

Example: file:///E:/reflinks/sample.pdf_


b. replace any spaces in the path with --

%20

If our file name had been "sample document", our edited link would look like the following:

Example: file:///E:/Reflinks/sample%20document.pdf_

c. Underscores should not be replaced. Unfortunately, they can resemble spaces when an entire link is underlined.

4. Click on "Save Reference".

5. Click on the "View" link to display your record with the linked file pathway. Simply click on the link to open and view the pdf or file.
The links you add to records will be visible whenever you use the "Switch to" menu to display the "Full View" in RefWorks.

I'm getting a -- 'length' is null or not an object -- error message. What should I do?

If you are seeing this message, you are probably using Write-n-Cite III. Sometimes Write-n-Cite III users insert citations in a specific location and then realize they don't want any citations in that location. Using the "Edit Citation" link it is possible to remove the inserted references, but it is easy to forget to remove the curly-Q brackets defining the in-text location as an in-text citation site. Use Ctl F or Edit->Find to search for instances of {{. Alternately, search for {{}}, then for {{ }}, then for {{ }}, etc. to find empty sets of curly-Q brackets separated by different numbers of spaces. When you find an empty {{ }}, highlight it and delete it.

Some Ref Works users will remember that it used to be necessary to revert to Write-n-Cite II before removing the {{}}'s and then convert back to Write-n-Cite III. Fortunately, all this reverting and converting is no longer necessary.

RefWorks isn't working. What should I do?

RefWorks like any internet-based resource will occasionally stop working for unclear reasons. Before deciding that something is wrong with RefWorks worldwide, I try clicking on my internet browser's "Refresh" button. If the "Refresh" button doesn't produce a functioning version of RefWorks, I try one of the following maneuvers at a time until I reach a functioning version of Refworks:

• I try closing all my browser windows and then open a new iteration of the browser.
• I try using the Internet browser's "Tools" menu to access "Options" or "Internet Options" and then delete all cookies, cached internet files and my internet history.
• I try using a different internet browser. Since I usually use Internet Explorer, I would try switching to Mozilla Firefox.
• I restart my computer.

I've rarely encountered a situation when one of the above steps doesn't work.

With Refworks the only other thing I might try is changing the way I access the RefWorks website. Instead of using the link to RefWorks on the Library's homepage, I would try going directly to http://www.refworks.com, using the Log-in button, entering UNMC's group code, and then logging into my account. Going straight to refworks.com can solve a couple of different potential problems. If you are working from outside the campus network, going straight to refworks.com lets you avoid communicating through the Library's proxy server. The proxy server makes your communications look like they're coming from on-campus which improves your access to full-text journal articles, but the proxy server also slows communications, and comes with a time-out function which can prematurely terminate long uploads or downloads. If your problems originate when you try to upload or download a large file, it's definitely worth avoiding the proxy server time-out by accessing RefWorks directly through the www.refworks.com site. When you're on-campus, the way you access RefWorks shouldn't matter. However, there was one instance recently when IP addresses weren't being assigned correctly on campus (the campus uses a non-fixed IP system) and this caused problems with resource access from many campus computers. It's possible that going straight to www.refworks.com might be helpful in that type of situation -- but not certain.

If none of the steps listed above gets you back to a functioning version of RefWorks, call the Library Reference Desk 559-6221 or contact RefWorks technical support. It's possible that RefWorks is experiencing server problems, etc. but, if not, we may be able to help. If you contact us by e-mail, please describe the exact step/s that isn't/aren't working.

Where I can obtain an electronic record for a book?

You might be best served by entering the book information manually. To do this use the "References" menu to select "Add New Reference." Be sure to select the correct "Ref Type." If you are wanting to cite a book chapter, you would need to select "Book, Section." If you want to cite the whole book and the names you have listed are authors and not editors, you would use "Book, Whole." If the names you have listed are editors, you would use "Book, edited." Use the "see detail" links to get to instructions for entering data (especially authors names) in the fields.

There are several sources for partial, electronic records for books. Almost all of these sources are library catalogs or databases of library catalog records. For example, you can search WorldCat for the book of interest and export the record from WorldCat to RefWorks. Click on the "W" link on the Library's homepage to reach WorldCat. Alternately, you can use the Refworks "Search" menu to select "Online catalog or database." Use the drop-down menu to select the "Library of Congress" or other library that is likely to own the book of interest to you and then enter your search terms. I should warn you, however, that you will have to edit the record that you import into your account from either of the sources I've mentioned. Catalog records don't always include all author or editor names. They don't always distinguish authors from editors, etc. So you will need to check all the information that is imported into your Refworks account. It is sometimes more difficult to edit a record accurately than to enter the information manually.

How do I move my RefWorks references into EndNote

The following is based on my knowledge of EndNote 8. Please, do let me know if you find that the process is not identical in your version of EndNote.

There are three parts to this process. You must first export a RIS format file from RefWorks. You must then edit the RIS format file you've saved. Finally, you will have to import the edited file into EndNote.

A. Export a RIS format file

If you are exporting from a RefShare folder:
1. Go to the Refshare folder
2. Select the references you wish to export. You can export several references from a single page, a whole page, or the whole list. To export a whole page, click the "Page" radiobutton above the "Add to My List" and "Export" buttons. To export the whole list of references, click the "adjacent "All in list" radiobutton.
3. Click on the Export button. The "Export" page will appear.
4. On the "Export" page, click the "Bibliographic Software (EndNote,Reference Manager,ProCite)" radiobutton
5. Make sure pop-up blockers are disabled.
6. Hit the "Export to a text file" button at the bottom of the page.
7. The records will appear in RIS format in a new window. Use the browser "File" menu to "Save As" the file type should be set on "Text File (*.txt)". If it isn't, select "Text File (*.txt)", name the file, click the "Save" button and proceed to part "B". below

If you are exporting directly from your Refworks account
1. Log into your RefWorks account
2. Use the "References" menu to select "Export"
3. For "References to include," select the references you wish to export ("all references," references from a specific folder, etc.)
4. For "Export format," select " Bibliographic Software (EndNote,Reference Manager,ProCite)
5. Click the "Export to Text File" button
6. A "please wait" message will appear.
7. A new webpage containing "RIS Format" references will either open on its own or you may have to click a link to open the new page. I've pasted an example of a RIS format reference below.
TY - JOUR
ID - 298
T1 - Long-term campaign. Nursing: the power to make a difference
Y1 - 2007
Y2 - 07
VL - 23
IS - 4
SP - 18
KW - Career Choice*
KW - Persuasive Communication*
KW - Marketing/*methods
KW - Nurses/*supply & distribution
KW - Education, Nursing
KW - Focus Groups
KW - Humans
KW - North Carolina
AB - Although many recruiting campaigns focus on quick results, an effort by the North Carolina Center for Nursing is taking a decidedly long-term approach. Posters are directed at middle school students and even elementary-grade kids.
N1 - Language: English. Date Created: 20070907. Date Completed: 20071003. Update Code: 20071207. Publication Type: Journal Article. Journal ID: 101279978. Publication Model: Print. Cited Medium: Print
A3 - Anonymous
SN - 1931-9592
JF - Profiles In Healthcare Communications
JA - Profiles Healthc Commun
UR - https://library1.unmc.edu/login?url=http://search.ebscohost.com/login.aspx?direct=true&db=cmedm&AN=17821932&loginpage=login.asp&site=ehost-live
M1 - Journal Article
ER -

8. Use the internet browser's "File" menu to select "Save as." A "Save web page" dialog box will appear.
9. In the "Save web page" dialog box, choose a "Save in" location that you will be able to find, give your file a name you will remember, choose the "Text File (*.txt)" option from the "Save as type" drop-down menu, and click the "Save" button.


B. Edit the RIS format file you've saved

1. Open the saved file from part A.
2. If the file is large, I would recommend copying the entire contents of the file and pasting the copied contents into a Word document for editing. Why? "Replace all" edits as described in steps 3 and 4 of these instructions can stall out in programs like Word Pad or Notepad. If you do choose to do the editing in Word, when the editing process is complete, use Word's "File" menu to select "Save as" and then you will have to choose "Plain text (*.txt) from the "Save as type" drop-down menu before saving the edited file.
3. Use the "Edit" menu to select "Replace." Then have the program find

AB -

(there are two spaces between the B and the hyphen)
and replace it with

N2 -

(there are two spaces between the 2 and the hyphen)
Wait for the replacement process to complete. This step will insure that the abstract is placed in the abstract field in EndNote.
4. Use the "Edit" menu to select "Replace." Then have the program find

EP -

(there are two spaces between the P and the hyphen)
and replace it with

-

Wait for the replacement process to complete.
This step should result in the insertion of a hyphen and then the end page number after the start page number in the EndNote "pages" field.
5. Save the edited file.

C. Import the edited file into EndNote
1. Open the EndNote library you to which you wish to add your EndNote references. **If you haven't already imported journal abbreviation lists into your EndNote Library, you should do this before bringing any refrences into your Library.** (at least this was an important step in setting up libraries in EndNote 8 and earlier. It involved using the "Tools" menu to "Open Term Lists" and selecting "Journals." Please see your manual for further info this and any other steps you should take before importing references.)
2. Use the EndNote "File" menu to select "import."
3. When the "Import" dialog box appears, use the "Choose File " button to locate the revised file saved in step B.5. above.
4. Use the "Import Option" drop-down menu to select "Other filters." The "Choose an Import Filter" box should appear eventually. Scroll down to find and highlight "RefMan RIS." Hit the "Choose" button. The "RefMan RIS" filter should now be chosen in your "Import" dialog box and will appear among the short list of filters in the "Import dialog box's "Choose an Import Filter" drop-down menu in the future.
5. Leave the other settings on their defaults ("Import all" and "No translation")
6. Click the "Import" button.
7. A list of the newly imported references will appear. To see these as part of the entire list of references in your library, you will have to use the EndNote "References" menu to "Show all references."

When I move my EndNote Library into Refworks, can I import the EndNote "Record Numbers" into a field other than the RefWorks notes field?

To restate the question: I've saved many electronic, full-text articles. I've used the corresponding EndNote "Record Numbers" to name the saved files. When I move my EndNote Library into Refworks, can I import the EndNote "Record Numbers" into a field other than the RefWorks notes field? I would like the EndNote Record Number to appear in a field that contains no other information.

Yes.
Perhaps you'd like to use "User 5" to store your file names?

If you add the EndNote Records Numbers to User 5, you can easily display your EndNote Record Numbers in a revised version of RefWorks' "standard view." In the example below, 101 is the EndNote Record Number:

Title: Is there a place for duloxetine?
Authors: Anonymous
Source: Drug and Therapeutics Bulletin, 2007, 45(4):29-32, England.
Document Name: 101

(click here for instructions for adding the slightly revised "standard view" format to your account).

To import your EndNote "Record Numbers" into RefWorks "User 5" field. Follow the steps outlined below:

Create a RIS format, plain text file of your EndNote records.
1. Open the EndNote library of interest
2. Use the "Edit" menu to select "Output Styles" and then "Open Style Manager"
3. Wait -- the "Style Manager" takes awhile to open
4. In the "EndNote Styles" box, place a check mark in the box in front of the "RefMan (RIS) export" style
5. Close the "EndNote Styles" box.
6. Use the "Edit" menu to select "Output Styles" and select "RefMan (RIS) Export."
7. A check mark will appear in front of the style.
8. Select the references you wish to export. If you want to export all references, you can use the "Edit" menu to "Select All."
9. Use the "File" menu to select "Export."
10. A "Save As" dialog box will appear. Choose a "Save In" location that you will remember. Give the file a name you will remember. The "Save as Type" drop-down should have chosen "Text File (*.txt)" by default -- retain this selection.

Follow the steps outlined below to create a revised file:
11. Open the plain text file that you saved in step 10.
steps 12 – 15 are recommended for files that contain more than 50 references.
12. Use the Edit menu to "select all."
13. Use the Edit menu to "copy."
14. Open a Word document.
15. Use the Edit menu to "paste."
16. Use the "Edit" menu to select "Replace."
17. In the "Find and Replace" dialog box that appears, enter
ID -
in the "Find What:" box and enter
U5 -
in the "Replace with:" box.
There are 2 spaces between the "ID" or "U5" and the hyphen. It is important to enter the correct number of spaces!
18. Click on "Replace all"
19. Use the "File" menu to select "Save as."
20. In the "Save as" dialog box, change the "Save as type" choice to "Plain test (*.txt)"
21. Chose a location and file name that you'll remember.

Import the revised file (step 21) into RefWorks:
22. Log into your RefWorks account.
23. Use the "References" menu to select "Import"
24. Use the "Import Filter/Data Source" drop-down menu to select "RIS Format"
25. Use the "Database" menu to select "Endnote Windows" or "EndNote MacIntosh" as appropriate.
26. Click the "Browse" button. A "Choose File" dialog box will appear.
27. Select the file you exported from EndNote
28. Click on the "Import" button.

Can I make the file names stored in User 5 field appear in Refworks' "Standard View?"

To restate the question: I've saved full-text for many articles and have added the file names to the User 5 fields in the corresponding RefWorks records. Can I make the file names stored in User 5 field appear in Refworks' "Standard View?"

You can't add a field to the existing "Standard View" but you can customize your account to include a version of the Standard View that includes User 5. Does an output style like the following (where, " Drug Ther Bull 2007 p29.pdf " is the document name that the account user added to User Field 5) meet your needs?

Title: Is there a place for duloxetine?
Authors: Anonymous
Source: Drug and Therapeutics Bulletin, 2007, 45(4):29-32, England.
Document Name: Drug Ther Bull 2007 p29.pdf

If this output style meets your needs, follow the steps below. If you want to use a different field for the document name or if you need a revised format, contact Cindy.

Obtain the "Standard View with Document Name" output style.
1. Click here to download the "Standard View with Document Name.zip" file.
2. When the "File Download" dialog box appears, click the "Save" button.
3. When the "Save as" dialog box appears, select a "Save in" location that you will remember and click the "Save" button.

Add the "Standard View with Document Name" output style to your RefWorks account.
1. Log into your RefWorks account.
2. Use the "References" menu to select "Backup/Restore."
3. You may wish to create a backup copy of your account before continuing. This will protect you from disasterous problems that could occur if you fail to follow the succeeding steps exactly. To create a backup:
3a. Retain the default "Backup" selection.
3b. Make sure all boxes are checked ("Include References," ""Include RSS feeds," etc.)
3c. Click on "Perform Backup."
3d. When the "File Download" box appears, click on "Save."
3e. When the "Save As" dialog box appears, select a "Save in" location and "File Name" you will remember. Do not change the default "Save as type."
3f. Click on the "Save" button.
4. Use the "References" menu to select "Backup/Restore."
5. This time, click on the circle in front of "Restore."
6. Click the "Browse" button.
7. The "Choose File" dialog box will appear. Use it to locate the Standard View with Document Name.zip file you saved earlier and click the "Open" button.
8. On the "Backup/Restore" screen, click the box in front of " Include Output Styles." Do not select any of the other boxes!!
9. Click on the "Perform Restore" button.
10. The -- Output Style Restore :"Standard View with Document Name" was added to your list of output styles
-- message should appear.

Customize your account so that you can preview references in the "Standard View with Document Name" format
1. Use the RefWorks "Tools" menu to select "Customize."
2. In the "Reference List Options" section, use one of your three " Output Styles Choices for Reference View" drop-down menus to select "Standard View with Document Name." (this option will appear in red in the list of output styles.)
3. If you would like the words "Document Name" to appear on the "Edit" screen next to User Field 5 (instead of the words "User 5"), scroll down to the "User Field Options" section of the "Customize" page and type – Document Name – in the "User 5 Field Name" box.
4. Click on the "Save" button at the bottom of the page.

To check your work
1. Use the "Folders" menu to select "View" and then a specific folder.
2. When the references appear, use the "Switch to" menu to select "Standard View with Document Name."

I want to use RefWorks Ref ID numbers as names for my saved full-text articles. Will this naming system work if I need to create a second account?

Perhaps.

You can replicate the contents (including RefID numbers) of an original account in a new account. However, your ability to force a reference to have the same Ref ID number in the two accounts ends after you've imported the initial group of records into the new account. If you add the same reference to the two accounts at a later date, you won't be able to force that reference to have the same RefID number in the two different accounts.

To create a second account with the same initial contents (including RefIDs) as an already established account:
Create a Backup of Your Original Account.
1. Open the already established account.
2. Use the "References" menu to select "Backup/Restore."
3. Click on "Perform Backup."
4. When the "File Download" dialog box appears, click on the "Save" button.
5. When the "Save As" dialog box appears, select a "Save in" location and "File Name" you will remember. Do not change the default "Save as type."
6. Click on the "Save" button.
7. Log-out of the established account.

Use the Backup to Populate Your new Account.
8. Create your new Refworks account. Do not use an account that already contains references.
9. Use the "References" menu to select "Backup/Restore."
10. Click on the circle in front of "Restore."
11. Click on the box in front of "Include References." Click on the other boxes if appropriate.
12. Click on the "Browse" button.
13. In the "Choose File" dialog box, select the saved backup of your original account (from step 6).
14. Click the "Open" button.15. Click the "Perform Restore" button.

I would like the entire contents of my folder to be displayed on a single page. Is it possible to change the number of references per page?

You can change the number of references displayed on a page in RefWorks and Write-N-Cite. To do so, use the RefWorks "Tools" menu to select "Customize." In the "References per Page" box, type the number of references you would like to see on a single page. Remember, the more references you display on a page, the longer it will take that page to load. I, personally, can barely tolerate waiting for 50 references, but I am a little impatient.

I can't seem to delete in-text citations. I delete the code but when I format the document the reference reappears. What am I doing wrong?

Write-n-Cite III inserts a lot of code that isn't visible in the Word document. You can't delete this code by simply deleting the visible code in the Word document.

To delete an in-text citation when using Write-n-Cite III:
1. In Word, place your cursor in the code or in the formatted citation of interest.
2. In Write-n-Cite III, click on "Edit Citation" (The "Edit Citation" link is in tiny print and appears very near the upper right-hand corner of the Write-n-Cite III window.)
3. A "Citation Editor" pop-up window will appear. The window will contain a "Preview" of your formatted citation. Below the preview area is a list of the references in the in-text citation of interest.
4. Find the reference you wish to remove and click on the "Remove" link for this reference.
5. Close the "Citation Editor" pop-up.
6. Remember to save your Word document to make the change permanent.

When I try to work offline using Write-n-Cite III, I get the message "Error in UserTable.DoQuery." What should I do?

I was able to get past this problem by changing my McAfee security settings. Resetting your security program's settings may work for you also. These are the steps I followed in McAfee (steps in Norton and other security programs may vary):

1. Double click on the McAfee icon on the lower right-hand side of the screen. This should open the "On-Access Scan Statistics" box.
2. Click on the "Properties" button. This should open the "On-Access Scan Properties" box.
3. Click on the "High risk processes" icon in the navigation panel of the "On-Access Scan Properties" box.
4. Click on the "Detection" tab.
5. In the "What not to scan" section at the bottom of the "Detection" page, click on the "Exclusions" button. A "Set Exclusions" pop-up should appear.
6. Click on the "Add" button in the "Set Exclusions" pop-up. An "Add Exclusion Item" pop-up should appear.
7. In the "Add Exclusion Item" pop-up, click on the "Browse" button.
8. Locate and select "Write-n-Cite"
9. Click the "OK" button at the bottom of the "Add Exclusion Item" pop-up.
10. Click the "OK" button in the "Set Exclusions" pop-up.
11. Click the "Apply" and then the "OK" buttons in the "On-Access Scan Properties" box.
12. Try re-opening Write-n-Cite and checking the "Work Offline" box.

Can I create an Excel Table from my RefWorks data?

Yes. Just follow the steps shown below.

Begin by saving your RefWorks data into a tab delimited file
1. Log-in to your Refworks account
2. Use the "References" menu to select export
3. Select the references you wish to export -- either "all references," "My List," or a specific folder of references
4. Select the "Tab Delimited" export format
5. Click "Export to Text File"
6. A new browser window or new browser tab will appear that contains the tab delimited file.
7. In Excel 2007 for Windows, use the "Page" icon to select "Save As." In earlier version of Excel, use the browser's "File" menu to choose "Save as." Choose a name for the file and a location for the file that you'll remember. Save the file as a .txt file (this should be the default option).

To import the data into an excel worksheet (This is one method. There may be a better way.): 1. Open Microsoft Excel
2. Click on the "Data" menu. In Excel 2007 for Windows, select "From Text." In earlier version of Excel, select "Import External Data" and "Import Data"
3. Use the "Import Text File" dialog box (in Excel 2007) or "Select Data Source" menu that appears to locate, select and open the plain-text, tab-delimited file containing your RefWorks data.
4. A "Text Import Wizard" will appear.
5. Leave the "Delimited" default selection as is and click the "Next" button.
6. Leave the "Tab" deafult selection as is and click the "next" button. Click the "Next" button.
7. Click the "Finish" button.
8. In the "Import data" box that appears, select the worksheet where you want to put the data.

You can also transfer data from an Excel Spreadsheet into RefWorks. Althought that process is considerably more complex : - ).

Can I create a rough draft document from the comments in my user fields?

Yes.

Cindy has created a RefWorks output style called "User Fields with RefWorks Code -- UNMC."

For a reference by Beutler with RefID of 0, it would produce an output like the following:


This would be the user 1{{0 Beutler,E.B. 2001;}}
This would be the user 2{{0 Beutler,E.B. 2001;}}
This would be the user 3{{0 Beutler,E.B. 2001;}}
This would be the user 4{{0 Beutler,E.B. 2001;}}
This would be the user 5{{0 Beutler,E.B. 2001;}}

To produce this type of rough draft document from the comments in your user fields:
1. Make sure that any pop-up blockers are turned off.
2. Click on the Bibliography button.
3. Click on the "Output Styles" drop-down menu and select "User Fields with RefWorks Code--UNMC" output style. Click the "Add to Favorites" button.
4. Click the Bibliography button
5. Use the "Output styles" drop-down menu to select the "User Fields with RefWorks Code -- UNMC" output style.
6. Click the 'radiobutton' in front of "Format a Bibliography from a List of References"
7. Select the "File type to create" (You will need to create a word processing document from the output. You can either have RefWorks create a Word, .rtf, or Open Office document or you can paste the contents of a html output into a Word document)
8. Select the "References to include"
9. Hit the "Create Bibliography" button.
10. You may have to click a "Download" link before the created document will appear.


Once you have the output of this process in a word processing (Word or .rtf or Open Office) document, you can cut, paste, revise, delete, etc. Just make sure you keep the code with the sections of narrative that need to cite a source. If you need to cite two references in one place, you can cut and paste to put the two pieces of code together. The two pieces of code must be separated by a semi-colon as in:
{{0 Beutler, E.B. 2001; 2 Smith, F.X. 2000;}}

The RefWorks code produced by the "User Fields with RefWorks Code -- UNMC" output style is Write-n-Cite 2 code. If you're using Write-n-Cite III, use the Write-n-Cite III "Tools" menu to covert to a Write-n-Cite III document before you format your document.

You can format your document with any of the available RefWorks output styles.

One warning:
If you haven't typed comments in all five user fields, you will need to delete some extra RefWorks code. For instance, if you only have entered information in user field 1, the document produced by the "User Fields with RefWorks Code -- UNMC" output style would look like:

This would be the user 1{{0 Beutler,E.B. 2001;}}{{0 Beutler,E.B. 2001;}}{{0 Beutler,E.B. 2001;}}}{0 Beutler,E.B. 2001;}}{{0 Beutler,E.B. 2001;}}

You just have to remove the extra RefWorks code until you're left with:

This would be the user 1{{0Beutler,E.B. 2001;}}

Citing References in an Excel Table You've Pasted into Word

You've copied an Excel table, pasted it into a Word document, and used the "Paste Options" menu to select "Match Destination Table Style and Link to Excel." Now you want to use Refworks to insert citations in your table. Is this possible?

It's possible to insert RefWorks code into your Excel table. This will allow you to use the "Update Link" option in Word to gather any new data entered in your Excel table and maintain the RefWorks code (since the RefWorks code is part of your Excel table) . Unfortunately, you can't insert RefWorks code into Excel using Write-n-Cite. You will have to use one of the other available code insertion techniques. The code produced will be Write-n-Cite 2 code. You can still use Write-n-Cite III to insert your non-Excel-table citations and format your document, you will just need to remember to use the Write-n-Cite III "tools" menu to "Convert to Write-n-Cite III document" after you paste in the table and after every table update (or before you format your paper).

There are two ways you can go about inserting citations into your Excel table.
***
A. Method 1
1. Open your RefWorks account.
2. Locate a reference you wish to cite.
3. Use the “Switch to” menu to select “One line/cite view”
4. When the “one line/cite view” appears, click on the “Cite” link next to the reference you wish to cite.
5. A pop-up box will appear containing the code for that reference.
6. If you wish to cite additional references in the same citation group, locate the next reference you wish to cite and click on it’s “cite” link. The code for the second reference should be added to the code in the pop-up box. Both references should be inside the same set of double-curly-Q brackets. i.e.
{{2 Anonymous 2007;18 O'Neil,J. 2007;}}
7. Continue locating references and clicking “cite” links until you have all needed references for your first citation group.
8. Highlight and copy the code in the pop-up box and paste it into your Excel table at the desired location. Be sure to leave any needed empty spaces between the text in your Excel table and the RefWorks citation code.
9. Before beginning to gather your next set of references, find the RefWorks “Citation Viewer” pop-up box. Either close the box or hit the “Clear” button.
10. Remember, the code produced will be Write-n-Cite 2 code. You can still use Write-n-Cite III to insert your other citations and format your document, you will just need to remember to use the Write-n-Cite III "tools" menu to "convert to Write-n-Cite III document" after you paste in the table and after every table update (or before you format your paper).
***
B. Method 2
To cite one reference:
1. Place your cursor in the Excel table at the point where you wish to enter the citation (remember to leave an empty spaces if an empty space between table text and the citation is desired).
2. Type two, begin-curly-Q brackets ( {{ ),
3. type the RefID number for the reference you wish to cite,
4. type two, end-curly-Q brackets ( }} ).
To cite RefID 2, type:
{{2}}

If you need to cite more than one reference in a single location.
1. Place your cursor in the Excel table at the point where you wish to enter the citation (remember to leave any empty spaces if desired).
2. Type two begin curly-Q bracket,
3. type the RefID number for one of the references you wish to cite,
4. type a semicolon,
5. type a space.
6. Repeat steps 3-5 listed above until you've finished entering the RefIDs for all the references you wish to cite at that point.
7. Type two end curly-Q brackets.
To cite Ref ID's 1, 2 and 3; type:
{{1; 2; 3;}}

The code produced will be Write-n-Cite 2 code. You can still use Write-n-Cite III to insert your other citations and format your document, you will just need to remember to use the Write-n-Cite III "tools" menu to "convert to Write-n-Cite III document" after you paste in the table and after every table update (or before you format your paper).

If you are going to use method 2, I would recommend using RefWorks or an exported list of your RefWorks references (and not Write-n-Cite) to find the RefID numbers, your work will proceed more quickly.

Also, if you are going to use this method, I'd recommend printing out or saving an exported list of your RefWorks references occasionally. Why? When you use method 2, the code you insert only contains the RefID number/s for the reference/s you wish to cite. If you make a mistake and delete a RefWorks record with one of the RefID’s you’ve cited, it might take you awhile to figure out which reference you had intended to cite. You might be able to find the reference in your deleted reference list, but I have no idea how long references are kept in that list. To create a list of your RefIDs, with author and article titles:
Use your RefWorks "References" menu to select "Export."
On the "Export" page, select "Citation List,"
then click "Export to Text File."
Either print the list that appears or save it.
You will want to save new lists occasionally when you've added references to your database..

When I use RefWorks from off-campus, do I always have to log-in using UNMC's Refworks group code?

There are two ways to log into RefWorks from off-campus.

You can either:

1. go through the Library's website at http://www.unmc.edu/library
a. Click on the "RefWorks" link at the bottom of the "Quick Links" list on the left-hand side of the page.
b. Sign in with your lotusnotes username and password
c. Sign into your Refworks account.
You will still need to use the RefWorks group code when using Write-N-Cite from off-campus locations or when/if you export records from EBSCOhost and other databases to your RefWorks account using off-campus computers.

2. go through the RefWorks website at http://www.refworks.com/
a. Click on the "Login" tab/button
b. Enter UNMC's RefWorks group code.
The Refworks group code for UNMC is available at: http://info.unmc.edu/library/refworks.html.
You can also reach the code as follows: i) go to the Library webpage, ii) click on the "R" link under "Online Resources" toward the bottom right-hand side of the page, iii) click on the "UNMC's Group Code and Basic Description of RefWorks " link, iv) if you are off-campus, you will be asked to sign in with your lotus notes username and password.
The code will change in July or August. Changing the code is the only way to stay within the parameters of our license by preventing former students and departing faculty/staff from continuing to access Refworks.
c. Log into your account.

If you use the first method to access RefWorks from off-campus, all your communications with the Refworks server will go through our proxy server, this can slow down your work. The slowing is usually not perceptable but on occasion it becomes severe enough to be annoying. In addition, proxy server time-outs can occur if you try to import thousands of records into your RefWorks account. When I need to work with large numbers of records, I generally prefer the second method for accessing RefWorks.

How do I go about moving records from an old version of EndNote (even early versions of EndNote 8) into RefWorks?

In EndNote:

1. Open the EndNote library of interest


2. Use the "Edit" menu to select "Output Styles" and then "Open Style Manager"


3. Wait -- the "Style Manager" takes awhile to open


4. In the "EndNote Styles" box, place a check mark in the box in front of the "RefMan (RIS) export" style


5. Close the "EndNote Styles" box.


6. Use the "Edit" menu to select "Output Styles" and select "RefMan (RIS) Export."


7. A check mark will appear in front of the style.


8. Select the references you wish to export. If you want to export all references, you can use the "Edit" menu to "Select All."


9. Use the "File" menu to select "Export."


10. A "Save As" dialog box will appear. Choose a "Save In" location that you will remember. Give the file a name you will remember. The "Save as Type" drop-down should have chosen "Text File (*.txt)" by default -- retain this selection.

In RefWorks:

1. Log into your RefWorks account.


2. Use the "References" menu to select "Import"


3. Use the "Import Filter/Data Source" drop-down menu to select "RIS Format"


4. Use the "Database" menu to select "Endnote Windows" or "EndNote MacIntosh" as appropriate.


5. Click the "Browse" button. A "Choose File" dialog box will appear.


6. Select the file you exported from EndNote.


7. Click on the "Import" button.