I am assuming that you need to import records corresponding to the references listed in a .doc file. If the references refer to biomedical journal articles indexed by MEDLINE, it will probably be easiest to:
1. (a) Open your .doc and (b) open an internet browser and log into your RefWorks account.
2. use the RefWorks "Search" menu to select "Online Catalog or database"
3. highlight and copy an article title from the list of references in your .doc
4. paste the title in the "Quick Search" box on the RefWorks "Online Catalog or Database" page. If the article title is rather generic (e.g. "Treating Osteoporosis"), type in one or more authors names also. Separate the title and each author's name by AND. For example:
Treating Osteoporosis AND Smith AND Stassen AND Flint
(It is important that the "AND"s be in all caps. Correct spelling is also vital.)
5. Hit the "Search" button.
6. A pop-up window or new tab will appear. This page will contain the results for the search you entered.
7. Click the box for the reference you wish to import.
8. Use the "Import" button or the "Import to Folder" drop down menu to bring the record into your account. You will be asked if you're sure you want to import the reference and you will have to okay that action.
9. Repeat steps 3-8 for each of the listed references.
Wednesday, October 21, 2009
I want RefWorks to re-use the RefID numbers that had been used by the 2000 references I just deleted. How can I make it re-use these RefID numbers?
You cannot make RefWorks reuse the RefID numbers that had been used for references that have now been deleted.
In fact, it's important that these numbers NOT be re-used. Ref ID numbers are the primary way RefWorks identifies the citations you wish to insert in your documents. Let's say you insert a citation for the reference with RefID 6000 in a paper. Let's further suppose that, while using RefWorks to check for duplicates, you delete the reference with RefID 6000 by mistake. Because RefWorks doesn't reuse RefID's, when you format your paper, you will be told that RefID 6000 doesn't exist. You will be able to look at the code for RefID 6000 to determine what reference you wished to insert, and you will be able to fix the problem by citing the new record for the reference or by restoring RefID 6000 from the "Deleted References" location. If RefWorks reused RefID's, Ref ID 6000 might have been assigned to a new reference and that incorrect citation/reference would have been inserted in your paper.
If you want to start an account from scratch (starting with RefID 1), you can create a new account and import the records into that account. However, you will never be able to get an account that re-uses the RefID's for deleted references. (Other bibliographic management programs have this same prohibition on re-using the automatically assigned numbers).
In fact, it's important that these numbers NOT be re-used. Ref ID numbers are the primary way RefWorks identifies the citations you wish to insert in your documents. Let's say you insert a citation for the reference with RefID 6000 in a paper. Let's further suppose that, while using RefWorks to check for duplicates, you delete the reference with RefID 6000 by mistake. Because RefWorks doesn't reuse RefID's, when you format your paper, you will be told that RefID 6000 doesn't exist. You will be able to look at the code for RefID 6000 to determine what reference you wished to insert, and you will be able to fix the problem by citing the new record for the reference or by restoring RefID 6000 from the "Deleted References" location. If RefWorks reused RefID's, Ref ID 6000 might have been assigned to a new reference and that incorrect citation/reference would have been inserted in your paper.
If you want to start an account from scratch (starting with RefID 1), you can create a new account and import the records into that account. However, you will never be able to get an account that re-uses the RefID's for deleted references. (Other bibliographic management programs have this same prohibition on re-using the automatically assigned numbers).
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