EBSCOhost search alert results can be requested in "bibliographic manager" format. Unfortunately, as received, the alert records can only be imported into RefWorks one record at a time. If you try to import the entire list of records, as received, all the info will be combined in a single RefWorks record.
To get a list of records in an EBSCOhost alert to import into RefWorks correctly,
1. Copy the whole list of records
2. Paste the records into Word (or WordPad)
3. Type -- Record: -- in front of each record number.
4. Import the edited records into RefWorks.
Monday, June 14, 2010
Friday, December 4, 2009
Do I really have to delete duplicates? Is it okay to insert citations with two different records for a single reference?
I wish I could say that it would be okay to keep duplicates, but, unforunately, using both members of a duplicate pair of RefWorks records to insert citations in a single paper does cause major problems. The reference will be listed twice in your bibliography, and, if you are using a numbered in-text citation style like the NEJM or AMA style, the in-text citations created using the different members of the duplicate RefWorks record pair will get different reference numbers.
Because of these potential problems, it's best to check for duplicate records every time you bring a new set of references into RefWorks-- do this immediately after importing the references.
If you organize your references in folders, I would recommend turning off the RefWorks' automatic duplicate marking feature to make the duplicate deletion process easier. To turn off the automatic duplicate marking, use the RefWorks "Tools" menu to select "Customize", mark "No" next to "Automatically mark duplicates" and then click on the "Save" button at the bottom of the page. There are many reasons to turn off the automatic marking. One of these is that both members of a duplicate pair or the wrong members of a duplicate pair (the older members) are sometimes marked for deletion. Also putting references you wish to keep into additional folders before deleting the newer pair members is made much more difficult by automatic duplicate marking.
To check for duplicates, as you probably know, you use the RefWorks "View" menu to select "Duplicates" and then either "exact match" or "close match". Check the duplicate pairs that are lined up by RefWorks to make sure they are really duplicates. You will usually want to keep the pair member with the lower Ref ID number as you might you have already used this pair member to insert a citation. Check to be sure that this pair member is represented in the folder into which the pair member that you plan to delete was imported. If not, you can put the older pair member(the member you plan to keep) in the additional folder by checking the box in front of the older pair member and using the "Put in folder" drop-down menu to select the folder in which the newer pair member is housed. Finally, decheck the references you wish to keep and check the pair members that you need to delete (usually the members with the higher ref ID numbers are deleted), and then click on the "delete" button. Deleted references can be accessed and restored for 30 days. To access deleted references hover over the "Folders" menu , then hover over "View", and select "deleted references" in the submenu that appears.
Because of these potential problems, it's best to check for duplicate records every time you bring a new set of references into RefWorks-- do this immediately after importing the references.
If you organize your references in folders, I would recommend turning off the RefWorks' automatic duplicate marking feature to make the duplicate deletion process easier. To turn off the automatic duplicate marking, use the RefWorks "Tools" menu to select "Customize", mark "No" next to "Automatically mark duplicates" and then click on the "Save" button at the bottom of the page. There are many reasons to turn off the automatic marking. One of these is that both members of a duplicate pair or the wrong members of a duplicate pair (the older members) are sometimes marked for deletion. Also putting references you wish to keep into additional folders before deleting the newer pair members is made much more difficult by automatic duplicate marking.
To check for duplicates, as you probably know, you use the RefWorks "View" menu to select "Duplicates" and then either "exact match" or "close match". Check the duplicate pairs that are lined up by RefWorks to make sure they are really duplicates. You will usually want to keep the pair member with the lower Ref ID number as you might you have already used this pair member to insert a citation. Check to be sure that this pair member is represented in the folder into which the pair member that you plan to delete was imported. If not, you can put the older pair member(the member you plan to keep) in the additional folder by checking the box in front of the older pair member and using the "Put in folder" drop-down menu to select the folder in which the newer pair member is housed. Finally, decheck the references you wish to keep and check the pair members that you need to delete (usually the members with the higher ref ID numbers are deleted), and then click on the "delete" button. Deleted references can be accessed and restored for 30 days. To access deleted references hover over the "Folders" menu , then hover over "View", and select "deleted references" in the submenu that appears.
Thursday, December 3, 2009
Can I export my references out of RefWorks so that the Abstract is printed?
If you just need a formatted reference list of references that includes abstracts, try the instructions below.
1. Log into your RefWorks account.
2. Click on the "Tools" menu.
3. Select "Output Style Manager"
4. After reaching the "output Style Manger" page, add the following 3 output styles -- "APA 5th -- Annotated with abstracts.....", "APA 6th -- Annotated with abstracts.....", and "Abstract View -- UNMC" -- to your list of favorites. (To add a style to your favorites list, select the style from the "Choose Output Style" box and click on the "Add to Favorites" button)
5. Click on RefWorks' "Bibliography" button/menu
6. When you reach the "Bibliography" page, use the "Output Style" drop-down menu to select one of the three styles you just added to your favorites list.
7. Click on the circle/radiobutton next to "Format a Bibliography from a List of References". You can then choose to have the reference list created in Word or in html (html is faster) and you can choose which group of references you want to format.
8. When you have made all choices make sure all pop-up blockers are turned off and click the "Create Bibliography" button.
If these instructions don't give you the output you need, let me (Cindy Schmidt) know. I can create an output style that will produce almost any kind of output you might want. There are also export options that allow you to import data (including abstracts) into an Excel spreadsheet. Using the Excel spreadsheet various types of tables can be created.
1. Log into your RefWorks account.
2. Click on the "Tools" menu.
3. Select "Output Style Manager"
4. After reaching the "output Style Manger" page, add the following 3 output styles -- "APA 5th -- Annotated with abstracts.....", "APA 6th -- Annotated with abstracts.....", and "Abstract View -- UNMC" -- to your list of favorites. (To add a style to your favorites list, select the style from the "Choose Output Style" box and click on the "Add to Favorites" button)
5. Click on RefWorks' "Bibliography" button/menu
6. When you reach the "Bibliography" page, use the "Output Style" drop-down menu to select one of the three styles you just added to your favorites list.
7. Click on the circle/radiobutton next to "Format a Bibliography from a List of References". You can then choose to have the reference list created in Word or in html (html is faster) and you can choose which group of references you want to format.
8. When you have made all choices make sure all pop-up blockers are turned off and click the "Create Bibliography" button.
If these instructions don't give you the output you need, let me (Cindy Schmidt) know. I can create an output style that will produce almost any kind of output you might want. There are also export options that allow you to import data (including abstracts) into an Excel spreadsheet. Using the Excel spreadsheet various types of tables can be created.
Wednesday, October 21, 2009
How can I import references from a .doc file to refworks?
I am assuming that you need to import records corresponding to the references listed in a .doc file. If the references refer to biomedical journal articles indexed by MEDLINE, it will probably be easiest to:
1. (a) Open your .doc and (b) open an internet browser and log into your RefWorks account.
2. use the RefWorks "Search" menu to select "Online Catalog or database"
3. highlight and copy an article title from the list of references in your .doc
4. paste the title in the "Quick Search" box on the RefWorks "Online Catalog or Database" page. If the article title is rather generic (e.g. "Treating Osteoporosis"), type in one or more authors names also. Separate the title and each author's name by AND. For example:
Treating Osteoporosis AND Smith AND Stassen AND Flint
(It is important that the "AND"s be in all caps. Correct spelling is also vital.)
5. Hit the "Search" button.
6. A pop-up window or new tab will appear. This page will contain the results for the search you entered.
7. Click the box for the reference you wish to import.
8. Use the "Import" button or the "Import to Folder" drop down menu to bring the record into your account. You will be asked if you're sure you want to import the reference and you will have to okay that action.
9. Repeat steps 3-8 for each of the listed references.
1. (a) Open your .doc and (b) open an internet browser and log into your RefWorks account.
2. use the RefWorks "Search" menu to select "Online Catalog or database"
3. highlight and copy an article title from the list of references in your .doc
4. paste the title in the "Quick Search" box on the RefWorks "Online Catalog or Database" page. If the article title is rather generic (e.g. "Treating Osteoporosis"), type in one or more authors names also. Separate the title and each author's name by AND. For example:
Treating Osteoporosis AND Smith AND Stassen AND Flint
(It is important that the "AND"s be in all caps. Correct spelling is also vital.)
5. Hit the "Search" button.
6. A pop-up window or new tab will appear. This page will contain the results for the search you entered.
7. Click the box for the reference you wish to import.
8. Use the "Import" button or the "Import to Folder" drop down menu to bring the record into your account. You will be asked if you're sure you want to import the reference and you will have to okay that action.
9. Repeat steps 3-8 for each of the listed references.
I want RefWorks to re-use the RefID numbers that had been used by the 2000 references I just deleted. How can I make it re-use these RefID numbers?
You cannot make RefWorks reuse the RefID numbers that had been used for references that have now been deleted.
In fact, it's important that these numbers NOT be re-used. Ref ID numbers are the primary way RefWorks identifies the citations you wish to insert in your documents. Let's say you insert a citation for the reference with RefID 6000 in a paper. Let's further suppose that, while using RefWorks to check for duplicates, you delete the reference with RefID 6000 by mistake. Because RefWorks doesn't reuse RefID's, when you format your paper, you will be told that RefID 6000 doesn't exist. You will be able to look at the code for RefID 6000 to determine what reference you wished to insert, and you will be able to fix the problem by citing the new record for the reference or by restoring RefID 6000 from the "Deleted References" location. If RefWorks reused RefID's, Ref ID 6000 might have been assigned to a new reference and that incorrect citation/reference would have been inserted in your paper.
If you want to start an account from scratch (starting with RefID 1), you can create a new account and import the records into that account. However, you will never be able to get an account that re-uses the RefID's for deleted references. (Other bibliographic management programs have this same prohibition on re-using the automatically assigned numbers).
In fact, it's important that these numbers NOT be re-used. Ref ID numbers are the primary way RefWorks identifies the citations you wish to insert in your documents. Let's say you insert a citation for the reference with RefID 6000 in a paper. Let's further suppose that, while using RefWorks to check for duplicates, you delete the reference with RefID 6000 by mistake. Because RefWorks doesn't reuse RefID's, when you format your paper, you will be told that RefID 6000 doesn't exist. You will be able to look at the code for RefID 6000 to determine what reference you wished to insert, and you will be able to fix the problem by citing the new record for the reference or by restoring RefID 6000 from the "Deleted References" location. If RefWorks reused RefID's, Ref ID 6000 might have been assigned to a new reference and that incorrect citation/reference would have been inserted in your paper.
If you want to start an account from scratch (starting with RefID 1), you can create a new account and import the records into that account. However, you will never be able to get an account that re-uses the RefID's for deleted references. (Other bibliographic management programs have this same prohibition on re-using the automatically assigned numbers).
Friday, August 28, 2009
APA, 6th edition
APA 6th edition is available in RefWorks now. To make the style available when formatting a paper:
1. Go to "Tools" and select "Output Style Manager" .
2. When the "Output Style Manager" page appears, search for , or scroll down to, "APA 6th -- American Psychological Association, 6th Edition"
3. Click on "APA 6th -- American Psychological Association, 6th Edition" and click "Add to Favorites".
You can change your APA preview in RefWorks from 5th to 6th edition by using the "Tools" menu to select the "Customize" page. In the "Reference List Options" section under "Output Styeles Choices for Reference View" change your APA 5th choice to APA 6th.
Please pass the information on to anyone you think may be interested.
1. Go to "Tools" and select "Output Style Manager" .
2. When the "Output Style Manager" page appears, search for , or scroll down to, "APA 6th -- American Psychological Association, 6th Edition"
3. Click on "APA 6th -- American Psychological Association, 6th Edition" and click "Add to Favorites".
You can change your APA preview in RefWorks from 5th to 6th edition by using the "Tools" menu to select the "Customize" page. In the "Reference List Options" section under "Output Styeles Choices for Reference View" change your APA 5th choice to APA 6th.
Please pass the information on to anyone you think may be interested.
Thursday, November 6, 2008
Write-n-Cite III "cite" links not working
Occasionally, Write-n-Cite III users will click a "cite" link and end up waiting fruitlessly, and seemingly forever, for the insertion of RefWorks code. Sometimes Word will stop responding to mouse and keyboard clicks.
If this happens, you will probably end up having to close Write-n-Cite and Word. There are several things you might want to try.
Before trying these it is important to determine whether you are using the correct version of Write-n-Cite. With Windows Vista or Word 2007, you must use Write-n-Cite III. With Macs you must use Write-n-Cite 2.5 or 2.0 (Write-n-Cite 2 is no longer available for download but if you downloaded it in the past, it will still work with versions of Word for Mac that PREDATE Word 2008. For Word 2008, you must install Write-n-Cite 2.5)
If you have installed the correct version of Write-n-Cite, here are the things you might need to try:
A. Sometimes restarting your computer will fix the problem. After restarting your computer, you can reopen your document, open Write-n-Cite, log-in, try inserting a citation. If Word freezes again, you may be able to use the task manager to close Word and Write-n-Cite. Try clicking the Ctl/Alt/Delete keys to reach the task manager. If you reach the task manager try ending the Word and Write-n-Cite tasks. If this doesn't work, you'll have to restart the computer.
B. Sometimes there's a problem with your Word document that can be easily fixed. After restarting the computer or ending Write-n-Cite and Word with the task manager, try opening a new (blank) Word document, open Write-n-Cite, click one of the "cite" links. Is code inserted promptly in the new document? If so, there may be a problem with your old document. You can usually solve this problem easily by creating a new copy of your document, To create a new copy of your document,1) use Word's "Edit" menu to select "Select all"; 2) use Word's "Edit" menu to select "Copy"; 3) open a new (blank) Word document; 4) use Word's "Edit" menu in the new (blank) document to select "Paste"; 5) the new document should now be an identical copy of your old document; 6) save the newly created copy of the old document with a new name; 7) open Write-n-Cite from within the newly created copy; 8) try clicking on a "cite" link. Hopefully the cite links will work in the new copy of your document.
C. If options A and B don't work, try reinstalling Write-n-Cite. Be sure you close Microsoft Word before you install Write-n-Cite. To reinstall Write-n-Cite, 1)use an internet browser to go to your RefWorks account (go to RefWorks not Write-n-Cite), 2) place your cursor over the RefWorks "Tools" menu and select "Write-n-Cite", 3) a pop-up window with download links will appear, 4) click on the appropriate download link, 5) if you are using Internet Explorer you will need to click "Run" a couple times -- Be sure you say "Yes" when asked whether you want to uninstall the old version of Write-n-Cite, 6) when the uninstall is complete proceed to the installation, 7) you will need to click "Next" several times and then "Finish", 8) Say "NO" when asked whether you want to start Write-n-Cite now. Now open a blank Word document, open Write-n-Cite and try inserting a citation. If this works open the document of interest and try inserting a citation in that document.
D. If these steps don't work, let us know (we may have heard of some additional things to try). Alternately, you may wish to contact Refworks tech support. To contact RefWorks Tech Support, open your RefWorks account, place your cursor over the "Help" menu and click on "Contact Us."
If this happens, you will probably end up having to close Write-n-Cite and Word. There are several things you might want to try.
Before trying these it is important to determine whether you are using the correct version of Write-n-Cite. With Windows Vista or Word 2007, you must use Write-n-Cite III. With Macs you must use Write-n-Cite 2.5 or 2.0 (Write-n-Cite 2 is no longer available for download but if you downloaded it in the past, it will still work with versions of Word for Mac that PREDATE Word 2008. For Word 2008, you must install Write-n-Cite 2.5)
If you have installed the correct version of Write-n-Cite, here are the things you might need to try:
A. Sometimes restarting your computer will fix the problem. After restarting your computer, you can reopen your document, open Write-n-Cite, log-in, try inserting a citation. If Word freezes again, you may be able to use the task manager to close Word and Write-n-Cite. Try clicking the Ctl/Alt/Delete keys to reach the task manager. If you reach the task manager try ending the Word and Write-n-Cite tasks. If this doesn't work, you'll have to restart the computer.
B. Sometimes there's a problem with your Word document that can be easily fixed. After restarting the computer or ending Write-n-Cite and Word with the task manager, try opening a new (blank) Word document, open Write-n-Cite, click one of the "cite" links. Is code inserted promptly in the new document? If so, there may be a problem with your old document. You can usually solve this problem easily by creating a new copy of your document, To create a new copy of your document,1) use Word's "Edit" menu to select "Select all"; 2) use Word's "Edit" menu to select "Copy"; 3) open a new (blank) Word document; 4) use Word's "Edit" menu in the new (blank) document to select "Paste"; 5) the new document should now be an identical copy of your old document; 6) save the newly created copy of the old document with a new name; 7) open Write-n-Cite from within the newly created copy; 8) try clicking on a "cite" link. Hopefully the cite links will work in the new copy of your document.
C. If options A and B don't work, try reinstalling Write-n-Cite. Be sure you close Microsoft Word before you install Write-n-Cite. To reinstall Write-n-Cite, 1)use an internet browser to go to your RefWorks account (go to RefWorks not Write-n-Cite), 2) place your cursor over the RefWorks "Tools" menu and select "Write-n-Cite", 3) a pop-up window with download links will appear, 4) click on the appropriate download link, 5) if you are using Internet Explorer you will need to click "Run" a couple times -- Be sure you say "Yes" when asked whether you want to uninstall the old version of Write-n-Cite, 6) when the uninstall is complete proceed to the installation, 7) you will need to click "Next" several times and then "Finish", 8) Say "NO" when asked whether you want to start Write-n-Cite now. Now open a blank Word document, open Write-n-Cite and try inserting a citation. If this works open the document of interest and try inserting a citation in that document.
D. If these steps don't work, let us know (we may have heard of some additional things to try). Alternately, you may wish to contact Refworks tech support. To contact RefWorks Tech Support, open your RefWorks account, place your cursor over the "Help" menu and click on "Contact Us."
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